Team roles come with tailored permissions, granting staff the access they need while safeguarding community management and voting events. Selecting the appropriate role for your team member is important so they have the right permissions to do their jobs effectively. A single team member can hold multiple roles, but each role requires a separate invitation.
On this page:
- Administrator
- List Manager
- Electoral Officer
- Deputy Electoral Officer
- Mail-in Ballot Manager
- Verification Officer
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More Info on Team Roles:
- Inviting team members to your community
- Managing team members
- How to accept a team member invite
- My (team member) profile
Administrator
The Administrator role has the most permissions for an individual Nation / community. This role is best used by the person who will manage your Nation on OneFeather as it has permissions to control all aspects of the community, team, and membership list, as well as some basic voting event specific settings.
An administrator is the only role that can invite, edit, or remove community team members.
Admin permissions in detail:
- Voting: Can view an organizations voting events
- Voting: Can view a single voting event for which they are assigned to
- Voting: Can create a voting event
- Voting: Can update a voting event's details if event is not published
- Voting: Can delete an event issue if event is not published
- Voting: Export voters list if event is not published
- Voting: Export results if event is not published
- Voting: Can create, update, and delete polling stations if event is not yet published
- Voting: Start a new ballot box for an event if event is not published
- Voting: Create mail-in ballot box
- Voting: Can create a new voter, or update their information if event is not published
- Voting: Delete a voter if event is not published
- Voting: Mark a voter as voted if event is not published
- Voting: Record a note that has occurred either by a voter or to a voter
- Voting: Resend event related email to voter
- Voting: Can save a timeline document to a voting event
- Team Members: Can view a list of all team members in organization
- Team Members: Can invite, update, or delete a team member
- Team Members: Can change team members email notifications settings
- Membership: View a list of all members for their organization
- Membership: View details of a specific member
- Membership: Create and update a new member
- Membership: Delete a member, if member is not associated to any recorded voter events
- Membership: Can create, update, delete, or restore a membership property
- Membership: Create, change, delete, or restore deleted membership tag
- Membership: Record a note attached to a specific member
Profile Contact Information Visibility
If you are assigned the team member role Administrator for your Nation, unless you also have a voting specific role such as Electoral (or Ratification) Officer or Deputy Electoral (or Ratification) Officer, your profile contact information is private and never displayed publicly.
Learn more about your OneFeather for Nations profile settings.
List Manager
The List Manager role has permissions to manage all aspects of an organization’s membership list.
List Manager permissions in detail:
- Voting: Record a note that has occurred either by a voter or to a voter
- Voting: Resend event related email to voter
- Membership: View a list of all members for organization
- Membership: View details of a specific member
- Membership: Create and update a new member
- Membership: Create, change, delete, or restore deleted membership tag
- Membership: Record a note attached to a specific member
Profile Contact Information Visibility
If you are assigned the team member role List Manager for your Nation, unless you also have a voting specific role such as Electoral (or Ratification) Officer or Deputy Electoral (or Ratification) Officer, your profile contact information is private and never displayed.
Learn more about your OneFeather for Nations profile settings.
Electoral Officer
This role is designed for your principal voting official, either the Electoral Officer or Ratification Officer, who will running the voting event and assisting any supporting (deputy) electoral officials.
They have the most permissions for voting event management within the platform. They can create, change, or cancel voting events to which they are assigned. They can create and manage ballot issues, digital and in-person voting stations, voter lists, input results, and more.
Electoral Officer permissions in detail:
- Voting: Can view an organizations voting events
- Voting: Can view a single voting event for which they are assigned to
- Voting: Can create and update details of voting events
- Voting: Can delete an event issue if in 'draft' or 'ready for voting' state
- Voting: Export voters list
- Voting: View PINs
- Voting: Publish and export event results
- Voting: Can acclaim event issue if assigned to event
- Voting: Can create, update, and delete polling stations
- Voting: Start a new ballot box if assigned to event, and event has not ended
- Voting: Create mail-in ballot box if assigned to event
- Voting: Can create a new voter, or update their information if assigned to event (voter must not have voted yet and event cannot be in finalized state)
- Voting: Delete a voter if assigned to event (voter must not have voted yet and event has not ended)
- Voting: Send an email to the voter with their voting access PIN, if currently assigned to a voting event
- Voting: Mark a voter as voted/not voted
- Voting: Mark voter as 'ballot packaged mailed' and 'voted by mail' for mail-in votes
- Voting: Record a note that has occurred either by a voter or to a voter, if assigned to event
- Voting: Resend event related email to voter if, if assigned to event
- Voting: Can save a timeline document to a voting event, if assigned to event
- Team Members: Can change email notifications settings for Deputy Electoral or Ratification Officers
- Membership: View a list of all members for organization, if currently assigned to a voting event
- Membership: View details of a specific member, if currently assigned to a voting event
- Membership: Create and update a new member, if currently assigned to a voting event
- Membership: Create, change, delete, or restore deleted membership tag, if currently assigned to a voting event
- Membership: Record a note attached to a specific member, if currently assigned to a voting event
Profile Contact Information Visibility
If you are assigned the team member role Electoral / Ratification Officer for the event, you are required to display your profile contact information on the public voting event page generated when you create and configure a voting event in OneFeather for Nations.
Any contact information you have entered in your profile will display publicly on any events you are assigned to, so please ensure it is configured with that in mind—avoid adding personal contact information unless that is how you prefer to be contacted for the voting event.
Learn more about your OneFeather for Nations profile settings.
Deputy Electoral Officer
The Deputy Electoral Officer role can manage some parts of a voting event to which they are assigned, such as an in-person voting station for which they have been assigned, but has a more limited set of permissions compared to Electoral Officers.
This role is most often used for vote support staff that will be assisting with an in-person voting station, or assisting a vote from afar. Limited permissions ensures the deputy has enough access to do their job for a specific event but cannot change community settings or access other voting events within the Nation on OneFeather.
Deputy Electoral Officer permissions in detail:
- Voting: Can view a single voting event of which they are assigned to
- Voting: Can update details of voting event created by an EO
- Voting: Can delete an event issue
- Voting: Export voters list
- Voting: View PINs
- Voting: Publish and export event results
- Voting: Can update or delete polling station created by EO
- Voting: Start a new ballot box if assigned to event, and event has not ended
- Voting: Create mail-in ballot box if assigned to event
- Voting: Can create a new voter, or update their information if assigned to event (voter must not have voted yet and event cannot be in finalized state)
- Voting: Delete a voter if assigned to event (voter must not have voted yet and event has not ended)
- Voting: Send an email to the voter with their voting access PIN, if currently assigned to a voting event
- Voting: Mark a voter as voted
- Voting: Mark voter as 'ballot packaged mailed' and 'voted by mail' for mail-in votes
- Voting: Record a note that has occurred either by a voter or to a voter, if assigned to event
- Voting: Resend event related email to voter if, if assigned to event
- Voting: Can save a timeline document to a voting event, if assigned to event
- Membership: View a list of all members for organization, if currently assigned to a voting event
- Membership: View details of a specific member, if currently assigned to a voting event
- Membership: Create and update a new member, if currently assigned to a voting event
- Membership: Create, change, delete, or restore deleted membership tag, if currently assigned to a voting event
- Membership: Record a note attached to a specific member, if currently assigned to a voting event
Profile Contact Information Visibility
If you are assigned the team member role of Deputy Electoral / Ratification Officer for the event, your profile information can be configured to display publicly or not display at all on the public voting event page generated when a voting event is created in the platform.
If your role requires you be available to be contacted by voters, please be aware that any contact information you have entered in your profile will display publicly, so please ensure it is configured with that in mind—avoid adding personal contact information unless that is how you prefer to be contacted for the voting event.
Learn more about your OneFeather for Nations profile settings.
Mail-in Ballot Manager
This team role is set up to receive mail-in ballot requests from voters. They can view requests from all active voting events happening in their organization, view membership and voter information, as well as mark a voter as being sent a ballot package.
This team member is considered a deputy overseen by the principal Electoral Officer.
Mail-In Ballot Manager permissions in detail:
- Voting: Can view a list voting events where mail-in ballot request are enabled
- Voting: Can mark voter as 'ballot package mailed'
- Membership: View a list of all members for their organization
- Membership: View details of a specific member
Profile Contact Information Visibility
If you are assigned the team member role Mail-In Ballot Manager for your Nation, unless you also have a voting specific role such as Electoral (or Ratification) Officer or Deputy Electoral (or Ratification) Officer, your profile contact information is private and never displayed publicly.
Learn more about your OneFeather for Nations profile settings.
Verification Officer
The Verification Officer role has the ability to view all documentation of a vote for verification purposes.
Verification Officer permissions in detail:
- Voting: Can view a single voting event for which they are assigned to
- Voting: View PINs
- Voting: Create mail-in ballot box
- Voting: Record a note that has occurred either by a voter or to a voter
- Membership: View details of a specific member, if currently assigned to a voting event
Profile Contact Information Visibility
If you are assigned the team member role Verification Officer for your Nation, unless you also have a voting specific role such as Electoral (or Ratification) Officer or Deputy Electoral (or Ratification) Officer, your profile contact information is private and never displayed publicly.
Learn more about your OneFeather for Nations profile settings.