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Document Sharing

Updated

Document Sharing is an engagement tool that helps you communicate important information with your Nation members. You can share documents publicly (like election notices that everyone should see) or privately with confirmed Nation members only (for confidential community materials).

 

On This Page:

 

Document Access Types

Public documents (available on all subscription plans)

Public documents are accessible to anyone without requiring a login, making them perfect for election notices, community announcements, and general information that you want to share broadly. These documents can be uploaded as standalone materials or connected directly to voting events, and once published, they're displayed on your Nation's public landing page for easy community access.

See how-to's for Public Documents

 

Members-only documents (available on select subscription plans)

Members-only documents require login and one-time membership confirmation, ensuring they're restricted to verified Nation members only. These documents work with your membership list uploaded to OneFeather for Nations and offer flexible audience targeting—you can share with all members or specific segments like those tagged 'reserve-3' or council members only. This secure access approach ensures sensitive information stays within your community where it belongs.

See how-to's for Members-Only Documents

 

Where to Find the Document Sharing Feature

  1. Log in to your OneFeather account at www.onefeather.ca/admin/login to access the OneFeather for Nations platform.
  2. From the top navigation, select: Engagement → Document Sharing.
  3. From there, select the document access type: Public Documents or Members-Only Documents to view the list of existing documents, or to add a new one.

 

Public Documents

Where to find the public documents tool

  1. Log in to your OneFeather account at www.onefeather.ca/admin/login to access the OneFeather for Nations platform.
  2. From the top navigation, select: Engagement → Document Sharing.
  3. From there, select the document access type Public Documents to view the list of existing public documents, or to add a new one.

 

Where public documents can be accessed by others

The address to your Nation's OneFeather public page can be found via your Community Profile under Public Landing Page - [address]. Every community creates their own public web address name, with the format for the address is most commonly: www.onefeather.ca/nations/[NATIONNAMHERE]. 
Voting event specific documents are displayed on the public landing page, as well as public voting event page.

For Nation members with a OneFeather account, public documents will also be accessible in the members web portal at members.onefeather.ca.

 

How to add a new public document

To add and configure a new public document:

  1. Select Add Public Doc + button
  2. Configure the following settings:
    • Name your document (This is that name that will display for others)
    • Select the document/image you wish to add. Acceptable file formats are: PDF, PNG, JPEG.
    • Select a document category: General or Voting Event. (This will tell the document where it should display, either on the landing page for general documents, or the landing page and a specific voting event page for voting related documents. 

      For voting-event documents: Select the voting event* the document is connected to.
      *Please Note: The voting event must already be created in order to relate a document to it. The voting document will not show up on the voting event public page until the event is published. If the event is not yet created, select the document type: General. This can be changed later when your voting event is setup and published.
       
    • If you would like the document to display large on the public page, check the Pin Document checkbox.
    • Optional: Set an access expiry date. If your document is only relevant for a certain amount of time, we suggest setting an expiry date. The document will automatically become inaccessible on that date but remains in your document list and can be republished if needed.
  3. Select Save

Your public document has now been added.

 

Publishing and sharing your public document

In order to make your document display on your Nation's public landing pages so others can access it, you will need to publish it first. 

How to publish your document:

  1. On the document information page, select the red Publish button.
  2. When asked to confirm, select the Yes, Publish button.
  3. Once published, you will see a page with some tools to share the document if you like. Use the link or downloadable QR code to share how you like, e.g. social media, printed voting materials, or by email. 

Your public document is now posted to your Nation's public landing page(s).

 

Edit a public document

To edit a public document:

  1. Select the ... button in the public documents list and choose Edit from the menu. Alternatively a document can be edited via it's Details page.
  2. Change the information or settings you wish to edit, and select Save.
    *Note: The document file cannot be swapped/changed once the document has been published.

The changes to your document are now saved.

 

Delete a public document

To delete a public document:

  1. Select the ... button in the public documents list and choose Delete from the menu. Alternatively a document can be deleted via it's Details page.
  2. Confirm you would like to delete the document.

The document is now permanently deleted from your list and cannot be accessed by yourself or others.

 

Email communications and public documents

Email Communications work together with your public documents to help you share information with your community. When sending emails to members, you can easily attach any of your existing public documents or upload new ones directly within the email tool. 

Documents shared this way appear as convenient links in the email, allowing recipients to access them instantly in their browser. If you upload new documents while creating an email, they'll be added to your public documents list and can be published to your Nation's public page whenever you're ready.

 

Members-Only Documents

Where to find the members-only documents tool

  1. Log in to your OneFeather account at www.onefeather.ca/admin/login to access the OneFeather for Nation platform
  2. From the top navigation select: Engagement → Document Sharing.
  3. From there, select the document access type Members-Only Documents to view the list of existing members-only documents, or to add a new one.
    *Please Note: Members-only documents feature is only available on select subscription plans. Please contact us if you would like to change your plan or to learn more about the members-only documents feature.

 

Where members-only documents can be accessed by others

Nation members can access members-only documents by signing up or logging in to the OneFeather members web portal at members.onefeather.ca. Once logged in, they can select Documents from the home page. If it's their first time accessing documents, they'll be prompted to confirm their membership with your Nation. After confirmation, they'll see all documents available to them.

 

How to add a new members-only document

To add and configure a new members-only document:

  1. Select Add Members-Only Doc + button
  2. Configure the following settings:
    • Name your document (This is that name that will display for others)
    • Select the document/image you wish to add. Acceptable file formats are: PDF, PNG, JPEG.
    • By default, access settings will be set to allow all members to access the document. You can further segment the audience by way of member tags. Learn more about access segmentation...
    • Optional: Set an access expiry date. If your document is only relevant for a certain amount of time, we suggest setting an expiry date. The document will automatically become inaccessible on that date but remains in your document list and can be republished if needed.
  3. Select Save.

Your members-only document has now been added.

 

Publishing and sharing your members-only document

In order to make your document available to your members, you will need to publish it first. 

How to publish your document:

  1. On the document information page, select the red Publish button.
  2. You will be shown the access segments configured as well as a total count of members who will have access to the document. If you are happy with the settings, select Publish.
  3. Once published, you will see a page with some tools to share the document if you like. Use the link or downloadable QR code to share how you like, e.g. social media, printed voting materials, or by email. 

Your members-only document is now available to your members (or specific access segment configured) via the members web portal at members.onefeather.ca.

 

Edit a members-only document

To edit a members-only document:

  1. Select the ... button in the public documents list and choose Edit from the menu. Alternatively a document can be edited via it's Details page.
  2. Change the information or settings you wish to edit, and select Save.
    *Note: The document file cannot be swapped/changed once the document has been published.

The changes to your document are now saved.

 

Delete a members-only document

To delete a members-only document:

  1. Select the ... button in the members-only documents list and choose Delete from the menu. Alternatively a document can be deleted via it's Details page.
  2. Confirm you would like to delete the document.

The document is now permanently deleted from your list and cannot be accessed by yourself or others.

 

Segmenting Access with Tags

Member tags let you share documents with specific groups within your community rather than your entire membership. You can create completely customizable tags to organize members however makes sense for your Nation—by region, reserve, council status, or any other criteria you choose. When sharing a members-only document, the system will make it available to all members by default, but you can select specific tags to limit access to only those groups. 

Tags need to be set up beforehand in the Members section of the platform, so if you don't see the tags you need while creating a document, you'll want to head over to Members first to create and assign them to your membership list.

Learn more about Member Tags

Republishing an Expired Document

To republish a document in which the access has expired based on the configured date, edit the document and update the expiry date. Either remove the expiry date entirely or set a new future date. 

If your document wasn't published when it expired, it will need to be republished in order to make it available to others.

 

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