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How to setup and configure a voting event

Updated

How to set up and configure a voting event on OneFeather. 

On this page:

Add a new voting event

 

Add a new voting event

  1. Go to the Nations app home.
  2. Click Voting Events in the top navigation.
  3. Click the Add New Voting Event button.

From here you will configure the general required information for your event:


General Information

  1. In the Title textbox, enter in the name of your voting event. 
  2. In the Description textbox, enter in a description for the event.
  3. In the Public Link textbox, enter in the text you want for the end of your public event page URL.
  4. In the Voting Opens At dropdown, select the date and time the election will begin.*
  5. In the Voting Closes At dropdown, select the date and time the election will end.*
  6. In the Ratification Officer dropdown, select your ratification officer or electoral officer for your voting event.
  7. Once completed, click the Create Voting Event button.

Your voting event has been created and is now ready to be configured before going public.

 

* Voting opens at / closes at configuration

Voting_Opens_Closes.png

*Please note: The voting open and close date of your event should include all forms of voting if applicable (digital and in-person), for example:

  • If digital and in-person voting is available for the event:
    If you have digital voting enabled for Sept. 1-12, with a physical in-person voting day of the Sept. 13, then your event opens on Sept. 1 and closes on Sept. 13 at the specific time of your choosing. 
  • If the event is in-person voting only:
    If your event is in-person voting only Oct. 22-24, as well as on Oct. 30, the your event opens on Oct. 22 and closes Oct. 30.

You can configure specific opening times for polling stations through the tab on the event called 'Stations'.

 

Voter List

  1. Click Voter List in the left-hand navigation.
  2. In the Appeal Period dropdown, select the length of time members have to appeal the election. This time period should be in your election code.
  3. In the Legal Voting Age dropdown, select the minimum age a voter must be to vote. This also should be in your election code.
  4. Under Membership Tags, select the tags of members you wish to vote. This is optional if you need to restrict who can vote in a voting event.
  5. Click Save Voting Event.

 

Event Staff

Add staff and configure their titles for your voting event:

  1. Click Event Staff in the left-hand navigation.
  2. In the Principal Electoral Officer Title textbox, enter the title used for the principal electoral officer.
  3. In the Ratification Officer dropdown, select your Ratification Officer if not already selected.
  4. In the Deputy Electoral Officer(s) Title textbox, enter the title used for the deputy electoral officer.
  5. Under the Deputy Ratification Officers section, check the box beside all deputy ratification officers for this event.
  6. In the Verification Officer Title textbox, enter the title used for the Verification Officer.
  7. In the Verification Officer dropdown, select the Verification Officer for this voting event.
  8. Click Save Voting Event.

 

Digital Voting

Here you can enabled digital (online) voting for your event:

  1. Click Digital Voting in the left-hand navigation.
  2. To turn on digital voting, ensure that the Allow Digital Voting checkbox is checked.
  3. If required under the Voters Restricted From Digital Voting section, select the tags of members who are unable to vote digitally.
  4. If needed, you can change the voting events start and end date by changing the Voting Opens At and Voting Opens At dropdown options. 
     

 

Mail-in Voting

If and how you use mail-in voting for your event will be determined by the voting code for your community. To enable mail-in voting for your event:

  1. Select the checkbox labelled Allow Mail-in Votes. This will create a digital ballot box for mail-in votes to be counted on OneFeather. 
  2. Select Save Voting Event.

To allow for voters to request mail-in ballots through OneFeather:

  1. If you would like to allow voters to request a mail-in ballot through the OneFeather Members App, select Allow Mail-in Ballot Requests. 
  2. Configure the dates for which voters can request mail-in ballots. Allow time for voters to receive and return a mail-in ballot before the event closes. 
  3. Select Save Voting Event.

You will now see a new tab on the voting event labelled Mail-in Ballot Requests in which an electoral officer or deputy may issue ballot(s) and mark as sent to voters who have made requests to receive them. 

 

Learn more in-depth information about setting up mail-in ballots for your voting event in this help article.

 

Configure Public Event Page

Here you can configure what contact information displays on the public community and event pages for deputy electoral officers. 

Please note: The primary officer on the event is required to show their information, so it cannot be configured.

 

To configure what contact information shows for deputy electoral or ratification officers:

  1. Check the box labelled Show contact information on public page for all Deputy Ratification Officers located under the officer's information. 

The primary use for this function is to ensure only officers designated to receive emails from voters can be contacted. 

 

 

 

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